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GCN : October 2014
28 GCN OCTOBER 2014 • GCN.COM an important part of the system. Before SOMS went live, it wasn’t unusual for inmates to be double-scheduled for activities, such as an anger manage- ment class and a dentist visit. With SOMS, each inmate’s calendar is visible to all prison staff, and inmates get the services they need. To get the project started, the depart- ment hired HP as the systems integra- tor, directed by Nichols and his team of business experts. Together, they figured out how to customize Marquis Software’s Electronic Offender Manage- ment Information System (eOMIS) to meet California’s unique requirements. For example, the standard eOMIS sen- tence calculations didn’t take into effect how attending programs like anger management could reduce an inmate’s sentence, or how bad behavior could lengthen it. The bulk of the $400 million project was completed in 2011 and rolled out to all 34 prisons. Since then, the team has continued to add functionality. For instance, the team recently completed a program that classifies inmates by security level, services required and po- tential jobs and education needs. Next up is a module that will support 60,000 parolees by making their information accessible to parole officers and allow- ing them to add to the files. Today, the system supports more than 53,000 users and processes an average of 84,800 visitors, 116,500 external movements, 27,500 reception center intakes, 99,400 bed assignments, 1,255 master count transactions and 325,000 scheduling appointments each month. In addition to reducing paper, pro- viding more accurate reporting and real-time data, the system is saving the state about $15 million annually and has allowed the department to reduce its workforce by 160. The system has been so successful it has drawn inter- est from several states and the federal prison system. — Karen D. Schwartz “Before SOMS went live, it wasn’t unusual for inmates to be double-scheduled for activities, such as an anger management class and a dentist visit. With SOMS, each inmate’s calendar is visible to all prison staff, and inmates get the services they need.” - Russ Richols, project director, SOMS Developed to reduce manual processes and improve reporting, SOMS features electronic records management, universal health records, identity management and reporting APIMAGES
November and December 2014