by clicking on the page. A slider will appear, allowing you to adjust your zoom level. Return to the original size by clicking on the page again.
the page around when zoomed in by dragging it.
the zoom using the slider on the top right.
by clicking on the zoomed-in page.
by entering text in the search field and click on "In This Issue" or "All Issues" to search the current issue or the archive of back issues respectively.
by clicking on thumbnails to select pages, and then press the print button.
this publication and page.
displays a table of sections with thumbnails and descriptions.
displays thumbnails of every page in the issue. Click on a page to jump.
allows you to browse through every available issue.
GCN : January 2014
while they were still receiving email in the old system, Connor said. Security was another hot button, especially since three different clouds were being linked. Google Apps for Government's messaging and collaboration services had to be connected with Exchange My Mail, a provider of Black- Berry hosting services, and ZL Technologies' United Archive, a cloud-based records man- agement system. To ensure security across these systems, NARA had to conduct a strict review of all of the providers' security plans. The team also had to make sure the ZL Technologies archive had sufficient redundancy and that the agency could retain ownership of data. NARA officials haven't calculated precisely how much the agency has saved by moving to the cloud yet. Improvements in the employ- ees' collaboration and mobility experiences are easier to measure. Prior to going live with Google Apps in spring 2013, only about 200 employees had remote access to email. Now the entire workforce has that capability via a secure portal. Since users can access email through their Web browsers, IT administrators do not have to maintain client software on desktops. Em- ployees also have more access agencywide because they can access email from any workstation. Additionally, data can be shared through features such as Google Drive, which lets different people work collaboratively on the same document at the same time, Connor said. Key members of the team besides Connor included Aaron Woo, project manager; Han- nah Bergman, NARA's assistant general coun- sel; Michael Wash, CIO; and Leo Scanlon, chief information security officer. • BY RUTRELL YASIN It is no small feat to move nearly 8 terabytes of email data to a cloud-based messaging and collaboration system. But try doing it in six months. The National Archives and Records Admin- istration, keeper and preserver of the nation's records, faced such a task when it decided late last year to move nearly 5,000 employees' email to the Google Apps for Government cloud- based messaging and collaboration suite. "We were running on the same email sys- tem for about 15 years, a client/server-based system, and some of our users had email going back to the late 1990s. So just from a cultural standpoint it was a major move for us," said Brian Connor, NARA's technical lead for the project. Not only did officials face the task of mov- ing massive amounts of data, but the project involved linking three cloud environments to accommodate messaging, mobility and re- cords management. Yet the agency completed the project in six months --- "lightning speed for NARA," Connor said --- thanks in large part to the introduction of multidisciplinary, "integrated project teams" composed of both NARA and contractor experts. Led by primary contractor Unisys, the teams brought together management and technical expertise ranging from migration to authentication, security and records management so that knowledge- able people were in place as important policy decisions were made during the transition. Another key step: The teams overcame some of the technical challenges of the migra- tion by setting up a system for dual delivery of email and allowing data to be moved prior to a full-scale user migration. Email was migrated to staffers' new mailboxes in Googles Apps How to move email to the cloud NARA takes the long view on document management; so how did they switch out email in six months? PROJECT AT A GLANCE PROJECT: Cloud-based Email Service OFFICE: National Archives and Records Administration TECHNOLOGY USED: Google Apps for Government messaging and collaboration software; Exchange My Mail, a provider of BlackBerry hosting services; and ZL Technologies' United Archive, which provides cloud-based message storage and electronic records management. TIME TO IMPLEMENTATION: Six months BEFORE: NARA's email was on an aging, 15-year- old client/server system that was expensive to maintain and prevented the agency from aligning records management with emerging technologies such as cloud computing, mobility and social media. AFTER: The move to the cloud has improved the workforce's collaboration and mobility, giving agency users a suite of features for email, collaboration, archiving and records management with full search functions and seamless integration with NARA's authentication system. 16 GCN JANUARY 2014 • GCN.COM